Confirm if there are any termination procedures, including notice periods. Usually, there are no additional costs unless there’s a contract that stipulates penalties for early termination or you fail to give the required notice. The move should be well-planned to avoid unnecessary expenses.

Find a certified accountant you feel confident working with. Review the services included in the accounting firm’s agreement and budget.

You must inform your current accountant of your intention to change your company’s accounting and tax responsibilities and agree on a date for the termination of services. You should communicate the change in writing and professionally so that the transition is clear and documented.

Please provide the previous accountant’s information (name, contact details, and email address) so that we can comply with Article 74, No. 2 of the Statutes of the Order of Certified Accountants. If there is no objection from the colleague, the new accountant may assume technical responsibility.

Next, you should inform the new accountant about the awarding of the submitted proposal and agree on the start date of the services.

From this point forward, both accountants will be in constant contact to ensure a simple and convenient transition.

If the accountant is responsible for filing tax returns or representing the company before the Tax Authority (AT), update the data on the Finance Portal, changing the “Certified Accountant” associated with the company.

Yes, accounting software exports a file (SAFT-T Accounting) in which any certified public accountant has access to information on all accounting entries and calculations.

The change can be made at any time of the year. However, the start of the accounting year, which usually coincides with the start of the calendar year, makes the process simpler in terms of fulfilling legal obligations. It reduces the complexity of transferring data between computer systems. It allows you to start the new year with the new accountant, without overlapping responsibilities. If you wish to change your accounting at the beginning of the year, the previous certified accountant will be required to send the tax returns, financial statements and their annexes from the previous year (in accordance with Article 72, No. 2 of the Statutes of the Order of Certified Accountants).

The change is relatively quick. However, there may be some unfinished declaration(s) during that month or quarter that must be completed by the previous accountant. At the same time, the previous accountant has a maximum period of 60 days to deliver the documents to the entity to which they provided services (Article 15, § 1 of the Code of Professional Ethics for Certified Public Accountants).

According to the commercial code, accounting documents must be kept and maintained for 10 years. All your company’s accounting information must be transferred to the new accountant in an organized manner, ensuring continuity of service. Essential documents include the Access Codes to the Permanent Certificate, Tax Portal, Direct Social Security, Single Report, SME Certification and Intrastat, as well as the minutes book, analytical balance sheet and the SAFT accounting file.

Employee records, fixed asset files, tax files, and any other relevant documentation related to the company’s accounting history must also be provided. This transition is essential so that the new accountant can confidently take over the accounting.